CWA PROJECT SELECTION PROCESS

  1. Watershed stakeholder: Create the project proposal
    1. Please use the Project Proposal Template to create the proposal
    2. Chris can help on permitting; Hoot has offered to help on costing.
  2. Project Initiator: Submit the proposal to the Planning Committee (PC)
    1. Give to any member of the PC; Please submit softcopy and paper copy if possible; We will post this on the website and make paper copies for anyone who wants one.
    2. Timing: The PC will always receive proposals. If the PC has specific deadlines, these will be announced at the regularly scheduled CWA meetings.
  3. Planning Committee: Rank the project using the Project Selection Criteria
    1. Review the project, discuss project with the project team, and make modifications to the project proposal as needed.
    2. Evaluate the project using the criteria and rank it against other projects
    3. See attached Project Selection Criteria
    4. Any member or stakeholder can sit in on the PC meetings as desired; the committee will request assistance from other CWA members when a project requires additional expertise or points of view.
    5. Timing: The goal for timing is that the PC will review the projects and be prepared to present the recommendation at the next CWA meeting.
  4. Planning Committee and Project Team:  Present the proposal recommendation to the overall group and Board of Directors
    1. Note: Don’t forget to announce any meetings of the Board of Directors as required as a 501(c)(3); Normally the Board of directors meeting will be the last hour of a regular meeting.
    2. Timing: This presentation begins a minimum of a 30 day comment period from all CWA members and stakeholders
  5. CWA members and Board of Directors: Comment period
    1. As soon as possible in the comment period, give feedback on the proposal and recommendations to the PC
    2. Timing: Aim to get comments within the month between meetings (not all on the day of the meeting).
  6. Board of Directors: Make the final decision on the project
    1. Aim for agreement (agree to agree);
    2. Per by-laws: At least 2/3rds of the board must be present to vote (at least 9 people) and at least 2/3rds of those present + 1 are required to pass (at least 7). Note that decisions cannot be amended.
    3. Must have a response from each Board Member; silence is not equal to agreement
    4. Timing: Aim for 30 days (the next CWA meeting) to get decision from the board
  7. Present the final decision to the project team & project team begns work!
  8. Follow up and report to the state and back to the group on progress and dollars.
    1. The state must have an update every 6 months but quarterly is better.
    2. Use reporting follow-up form provided by the state.